Managing Job Positions

Job positions are the foundation of your evaluation process. This comprehensive guide covers all aspects of position management, from creation to deletion.

Position Overview

What is a Job Position?

A job position represents a specific role within your organization that can be evaluated using the platform. Each position includes:

• Basic Information: Title, department, description
• Job Banding: Assigned band level (B1-B9)
• Salary Information: Min/max salary ranges
• Evaluation History: Past and current assessments
• Reports Structure: Organizational hierarchy

Position Lifecycle

1. Creation: Set up new positions
2. Configuration: Assign bands and salary ranges
3. Evaluation: Assess position requirements
4. Analysis: Review evaluation results
5. Maintenance: Update as roles evolve
6. Archival: Safely remove obsolete positions

Creating New Positions

Access Position Management

Navigate to Positions → Create New Position in the main menu.

Basic Information

Required Fields: - Position Title: Clear, descriptive job title - Department: Organizational division - Description: Role responsibilities and requirements

Optional Fields: - Reports To: Direct supervisor position - Location: Physical or remote work location - Employment Type: Full-time, part-time, contract

Job Band Assignment

Automatic Suggestions

The platform provides AI-powered band suggestions based on: - Role Keywords: Analysis of position title - Department Context: Organizational structure patterns - Responsibility Level: Management vs individual contributor - Experience Requirements: Seniority indicators

Manual Override

You can override AI suggestions if needed: 1. Review the suggested band 2. Consider organizational context 3. Select appropriate band from dropdown 4. Add notes explaining the decision

Band Structure (B1-B9)

• B1-B3: Entry to mid-level (£18K-£42K)
• B4-B6: Senior to management (£42K-£75K)
• B7-B9: Director to executive (£65K-£200K)

Salary Range Configuration

Setting Salary Ranges

• Minimum Salary: Lowest acceptable salary for the band
• Maximum Salary: Highest salary within the range
• Currency: British Pounds (£) - automatically formatted
• Notes: Optional context or special circumstances

Range Validation

The system validates salary ranges: - Minimum must be less than maximum - Ranges should align with job band standards - Warnings for significant deviations from band norms

Editing Existing Positions

Accessing Position Details

1. Navigate to Positions in the main menu
2. Find the position in the list or use search
3. Click View or Edit button
4. Make necessary changes
5. Save updates

What You Can Edit

• Position title and description
• Department assignment
• Job band allocation
• Salary ranges
• Reporting relationships
• Employment details

What You Cannot Edit

• Position ID (system generated)
• Creation date and user
• Historical evaluation data
• Completed evaluation results

Position Organization

Search and Filter

Search Options: - Position title search - Department filtering - Job band filtering - Salary range filtering - Creation date ranges

Advanced Filters: - Evaluation status (evaluated, pending, no evaluations) - Band assignment (with/without bands) - Salary configuration (configured, missing)

Sorting Options

• Alphabetical by title
• Department grouping
• Job band order
• Creation date (newest/oldest)
• Last evaluation date

Bulk Operations

Available Actions: - Export position list to CSV - Bulk band assignment - Department transfers - Batch salary updates (future feature)

Position Deletion

⚠️ Important Safety Information

Position deletion is irreversible and will remove: - The position record permanently - All associated evaluation data - Historical assessment results - Evaluator assignments and responses - Analytics data for this position

When to Delete Positions

Appropriate Scenarios: - Duplicate entries created by mistake - Test positions used for training - Roles that were never actually filled - Positions created in error

Avoid Deleting When: - Position has historical value - Evaluations contain important data - Role may return in the future - Legal retention requirements apply

Safe Deletion Process

Step 1: Review Impact

Before deletion, check: - Number of completed evaluations - Value of historical data - Organizational reporting needs - Compliance requirements

Step 2: Data Backup (Recommended)

1. Export evaluation results to PDF/Excel
2. Save position configuration details
3. Document key insights or decisions
4. Notify relevant stakeholders

Step 3: Execute Deletion

1. Navigate to position details page
2. Click the Delete Position button (red button, bottom of page)
3. Confirmation Dialog: Review the warning message
4. Type Confirmation: Enter position title exactly as shown
5. Final Confirmation: Click "Yes, Delete Permanently"

Step 4: Verify Removal

• Position no longer appears in lists
• Search returns no results
• Analytics updated to exclude data
• Related evaluations removed from reports

Deletion Safeguards

Technical Safeguards

• Cascade Deletion: Automatically removes dependent records
• Transaction Safety: All-or-nothing deletion process
• Referential Integrity: Maintains database consistency
• No Orphaned Data: Related records properly cleaned up

User Interface Safeguards

• Warning Messages: Clear impact explanation
• Confirmation Steps: Multiple confirmation required
• Exact Match: Must type position title exactly
• Cooling Off: 5-second delay before final confirmation

Data Safety

• Session Protection: Uses database transaction isolation
• Error Handling: Graceful failure with detailed error messages
• Audit Logging: Records deletion attempts and successes
• Backup Recommendations: Suggests data export first

Position Analytics

Individual Position Insights

• Evaluation score trends over time
• Comparison with similar positions
• Band-appropriate performance analysis
• Salary equity assessment

Organizational Insights

• Department performance patterns
• Band distribution analysis
• Salary range utilization
• Position creation trends

Best Practices

Position Creation

✅ Use Clear Titles: Make positions easily identifiable ✅ Consistent Naming: Follow organizational conventions ✅ Complete Descriptions: Include key responsibilities ✅ Accurate Banding: Consider long-term career progression

Position Management

✅ Regular Reviews: Update positions as roles evolve ✅ Salary Maintenance: Keep salary ranges current with market ✅ Department Organization: Maintain clear organizational structure ✅ Documentation: Record decisions and rationale

Position Deletion

✅ Export First: Always backup important data ✅ Stakeholder Notification: Inform relevant parties ✅ Double-Check: Verify this is the correct position ✅ Impact Assessment: Consider downstream effects

❌ Never Delete: - Positions with valuable historical data - Roles with compliance retention requirements - Positions still referenced in organizational planning - Records with legal or audit significance

Troubleshooting

Common Issues

"Cannot create position - band assignment failed" - Check if job bands are properly configured in system - Verify department exists and is active - Ensure salary ranges are within acceptable limits

"Position deletion failed" - Check for active evaluations in progress - Verify user has appropriate deletion permissions - Try refreshing page and attempting again - Contact support if issues persist

"Salary range validation errors" - Ensure minimum is less than maximum - Check currency formatting (no symbols needed) - Verify ranges align with selected job band - Review any special characters in salary fields

Getting Help

• Help Center: Browse position management guides
• Support Email: positions@jobeval.com
• Live Chat: Available during business hours
• User Community: Share experiences with other users

Need help with a specific position management task? Contact our support team for personalized assistance.